Student Records
BP 5125.00
STUDENT RECORDS
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Note: The Family Educational Rights and Privacy Act (“FERPA”) is a federal law requiring districts to maintain policies and regulations for student records which meet the requirements of law. The complexity of federal and state laws makes it imperative for the district to carefully consider its actions with regard to student records and seek legal advice when deemed necessary. FERPA regulations have been amended, effective January 8, 2012. |
The School Board recognizes the importance of keeping accurate, comprehensive student records. The confidentiality of student records shall be maintained in accordance with legal requirements. Information may be disclosed from student records when necessary to protect the health or safety of a student or others, as permitted by law.
The Superintendent or designee shall establish regulations governing the maintenance of student records. These regulations shall ensure parental rights to inspect student records; to seek amendment of student records which are believed to be inaccurate, misleading, or in violation of the student’s privacy rights; to consent to disclosure of personally identifiable information except when disclosure is authorized without consent by law; and to file a complaint to challenge the district’s compliance with applicable laws governing student records.
(cf. 3580 - District Records)
(cf. 5125.1 - Release of Directory Information)
(cf. 5125.2 - Challenging Student Records)
(cf. 5125.3 - Withholding Grades, Diploma or Transcripts)
(cf. 6162.8 - Research)
Legal Reference:
ALASKA STATUTES
40.24.120-40.25.220 Public Records Act
14.03.110 Questionnaires and Surveys administered in public schools
14.03.113 District determination of scholarship eligibility
14.03.115 Access to school records by parent, foster parent, or guardian
14.30.350 Definitions, exceptional children
14.30.700 Records of missing children
14.30.710 Required records upon transfer
14.30.720 Definitions
14.30.745 Provision of student information to academy
14.43.810-.850 Alaska performance scholarship program
14.43.930 Scholarship program information
ALASKA ADMINISTRATIVE CODE
4 AAC 07.060 Student records
4 AAC 43.010-.900 Alaska performance scholarship program
4 AAC 52.510 Parental access to records
4 AAC 52.847 Parental consent for release of records
UNITED STATES CODE
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974, 20 U.S.C. 1232g, as amended by USA PATRIOT ACT of 2001, Public Law 107-56; 115 Stat. 272
34 CODE OF FEDERAL REGULATIONS
Part 99 as amended, Jan. 2012
300.501 Opportunity to examine records
300.624 Destruction of information
KETCHIKAN GATEWAY BOROUGH SCHOOL DISTRICT
Adoption Date: 10/13/99
Revision Date: 9/22/2010
Updates to Legal References: 8/22/2012
6/11/2014