Personnel Records
AR 4112.60
All Personnel
PERSONNEL RECORDS
Personnel records shall be categorized in three (3) areas, and maintained as follows:
1. Applicants - Individual files will be kept on each applicant for position openings. Items on file may include:
• Application
• Letters of Reference
• College Transcripts
• Other items of applicant's/school district's choice.
Application files shall be destroyed when the position is filled by another applicant.
2. Current Employees - Active files for current employees shall include:
• Application data noted above
• All past evaluation forms
• Letters of commendation/reprimand
• Current and past contracts and contract amendments
• Other items of employee's/school district's choice
Employees shall be informed of other items placed in active personnel files in advance of inclusion. A notation at the bottom of such an item shall serve notice. (e.g., cc: personnel file.)
3. Past Employees - Records, containing the following data shall be kept on file indefinitely:
• Initial Application for Employmen
• Most recent evaluation
• Payroll records, including date of hire, compensation, and date of termination
• Termination Form
KETCHIKAN GATEWAY BOROUGH SCHOOL DISTRICT
Adoption Date: 10/13/99