PURCHASING PROCEDURES

Purchasing Requisitions/Purchase Orders

1. Insofar as possible, goods and services purchased will meet the needs of the person or department ordering them at the lowest price consistent with standard purchasing practice. Maintenance costs, replacement costs, and trade-in values shall be considered when determining the most economical purchase price.

2. Requisitions for budgeted items shall originate from personnel directly responsible for their use.  All requisitions shall be given proper review for approval or disapproval by the appropriate administrative personnel.

3.  Every transaction between a buyer and seller involving the transfer of property, equipment, or supplies shall be made by purchase order, formal  contract or receipt.
   
   
4.  Purchase orders and other purchase obligations shall be signed by the Superintendent or designee.
   
   
5. The business office or other appropriate administrative entity shall verify the availability of funds and prepare a purchase order to commit the expenditures.

Quantity Purchasing

Quantity buying shall be effected whenever practicable and feasible in order to achieve an economy of scale in accordance with the total needs of the school district.

KETCHIKAN GATEWAY BOROUGH SCHOOL DISTRICT
Adoption Date:  10/13/99