AR 3311.00


Bid Opening

Under no condition shall bids be accepted after the advertised bid opening time, regardless of whether the bids are actually opened at that time. 

When two or more identical bids are received, the Board may determine by lot which bid shall be accepted. 

After being opened, all advertised bids shall be made available for review by all interested parties.

(cf. 1340 - Access to District Records) 

Sole Source Exemption

Occasionally an item needs to be purchased which costs more than $5,000 and is available through only one vendor. Purchases not falling under the bid process outlined in Board Policy 3311 require an exemption. To obtain that exemption, the following must be performed:
     a.   Review BP 3311 and determine if categorically the item being purchased is already exempt.
     b.   Submit a letter from an administrator stating why the exemption is required and certifying that the vendor is sole source. Attach the letter to the requisition and submit it to the Business Office per normal procedures.


Adoption Date:  10/13/99
Revision Date:  9/8/2010


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