School Board Email Use Policy

BP 9272.00


Use of electronic mail (e-mail) by members of the Board of Education shall conform to the same standards of judgment, propriety and ethics as other forms of school board-related communication.  Board members shall comply with the following guidelines when using e-mail in the conduct of Board responsibilities:

  1. The Board shall not use e-mail as a substitute for deliberations at board meetings or for other communications or business properly confined to board meetings.

  2. Board members shall be aware that e-mail and e-mail attachments received or prepared for use in board business or containing information relating to board business may be regarded as public records which may be inspected by any person upon request, unless otherwise made confidential by law.  The Retention schedule for such emails shall follow the State of Alaska Model Records Retention Schedule for Alaska School Districts.

  3. Board members shall avoid reference to confidential information about employees, students or other matters in e-mail communications because of the risk of improper disclosure. Board members shall comply with the same standards as school employees with regards to confidential information.

  4. Board members, when possible, will notify a sender before forwarding correspondence addressed to the board.

Board members who do not wish to use their personal e-mail addresses for board business may request a district e-mail address.


Revision Date:  2/4/09